A transaction coordinator monitors important timelines and organizes the various tasks and documents involved in a real estate transaction, such as preparing and reviewing contracts, scheduling inspections and appraisals, and coordinating communication between parties involved in the transaction.

Using a transaction coordinator can benefit agents by freeing up their time to focus on other important aspects of their business, such as prospecting and working with clients. It can also help ensure that transactions are completed more efficiently and with fewer errors or delays, leading to a better overall experience for clients.

Our transaction coordination process takes care of the 80% of tasks of a transaction that take over an agent’s time and prevent them from creating more business. We use a combination of technology and personal attention to ensure that transactions are completed efficiently and accurately.

We provide a range of services, including comprehensives contract to close services, listing coordination, compliance for listings and rentals, and offer preparation. These services include, but are not limited to, preparing and reviewing contracts, scheduling inspections and appraisals, coordinating communication between parties involved in the transaction, and ensuring that all necessary paperwork and documentation is completed accurately and submitted to brokers in a timely manner.

The cost of our transaction coordination services are competitive. Costs (subject to change) are:

Contract to Close - $500

Listing Coordination - $225

Listing Compliance Only - $125

Offer Preparation - $50

Buyer Agreement Preparation - $25


Brochures (designed and ordered) - $65


Postcards (designed and ordered) - $40


Listing Photography - $199

Yes! We love working with your buyers and sellers.

We take data security and confidentiality very seriously, and have a range of policies and procedures in place to ensure that all client data is kept secure and confidential throughout the transaction process. This includes the use of secure technology platforms and encryption protocols, as well as strict access controls and data handling procedures.

Communication is of utmost importance to us! You can expect regular and transparent communication throughout the transaction process. We prioritize clear and timely communication to ensure that everyone involved in the transaction is kept up to date and informed at all times. We also expect clear and ongoing communication from agents.

The turnaround time for opening a new file is less than 24 business hours, but often done the same day. We prioritize efficient and timely completion of all transaction tasks. Ongoing communication between the TC and agent will result in faster and more efficient task completion throughout the transaction.

Yes! We offer the ability for agents and other parties involved in the transaction to access transaction documents and information securely online, through our secure transaction management platform.

To get started with Optimum Transactions, you can contact us directly to discuss your specific needs and requirements. We will set up a discovery call to see how our services can benefit you and help you leverage your time. We are confident you’ll be impressed!

We typically handle a large volume of transactions simultaneously, and have the capacity and expertise to manage multiple transactions efficiently and effectively. Organizing chaos is our specialty!

We have extensive experience working with a wide range of brokerages in VA, MD, and DC. We are constantly updating our knowledge and expertise to stay up to date with the latest developments in the industry, as well as state and jurisdictional form updates, and brokerage-specific systems.

Our standard package includes a comprehensive photoshoot of your property, capturing it from all available angles. You'll receive a minimum of 25 high-quality photos, most likely more depending on the size of the property and community features. Additionally, drone photos are available in unrestricted flight areas for an additional cost. For inquiries about drone photography, please email us.

A typical real estate photo session takes approximately 1 to 2 hours, depending on the size and complexity of the property.

We recommend preparing your property to showcase it in the best possible light. An info sheet with photo preparation guidelines will be emailed to you after purchase. You can forward this to the homeowner.

We guarantee a quick turnaround time, with edited photos delivered within 24 hours of the photo session.

Yes, all of our photos undergo professional editing, including color correction, exposure adjustment, and minor retouching to ensure they look their best.

Absolutely! We welcome your input and will work with you to capture specific shots or angles that highlight your property's unique features, as well as community amenities.

We love innovation and are big believers in constant and never-ending improvement! We welcome feedback and suggestions from our clients, and have a number of channels available for providing feedback. You can contact us via the contact form on our website, email, or phone. Our goal is to continuously improve and evolve our services to best meet the needs of our clients.